 |
|
| |||||
| |||||
| |||||
| |||||
|
|
|||||
|
|
|||||
Media and Communications Policy Keystone Symposia recognizes that presenters of scientific data may have reasons for not wanting early results reported to the general public prior to peer review. We also recognize, however, that raising society’s level of science knowledge and awareness is essential for appropriate scientific input into public policy and decision-making by political leaders, which is in everyone’s best interest. We therefore encourage and will try to facilitate interactions between the scientists attending our conferences and the media. We ask both to be understanding when considering each other’s objectives and the overarching goal of raising science literacy worldwide. If approached with sufficient advance notice, Keystone Symposia can provide assistance to journalists to contact our speakers. We can prearrange interviews with specific meeting organizers, speakers, authors or Keystone Symposia staff.
We ask that all writers attending a Keystone Symposia conference gain approval from a speaker or poster presenter prior to quoting or publishing that individual’s scientific results. This policy applies whether you are a professional writer/journalist or a non-journalist blogging about the conference or otherwise sharing information among a group of individuals.
Audio, still photo and video recording by any device (e.g., cameras, laptops, PDAs, cell phones, watches) is strictly prohibited during the sessions, unless in certain circumstances when prior permission must be obtained from Keystone Symposia. Photographs taken by Keystone Symposia may be available on request.
Keystone Symposia welcomes members of the scientific and general media at our meetings. Due to the costs of providing meals and other facilities, registration and the payment of the regular registration fee are required. Keystone Symposia may be able to give some consideration to journalists from non-profit organizations, as well as to journalists who wish to attend the meeting for just one day. Such inquiries and arrangements should be made in advance.
Keystone Symposia does not require our presenters to submit papers, nor do we record or transcribe our sessions. Speaker abstracts are available in the Abstract Book and meeting program provided to each registrant. Abstract Books are available after the meeting to non-attendees for a nominal fee.
Keystone Symposia provides a venue for scientists to come together and share their ideas with each other in a relaxed setting. While we wish to accommodate members of the press, we ask that all members of the media respect our mission and the freedom we allow our scientists to discuss their work in a protected and informal environment.
If you have any questions regarding the above, please contact Yvonne Psaila, Director of Marketing and Communications, +1 (970) 262-2676.
Policy for Displaying Literature at Keystone Symposia Meetings Keystone Symposia provides financial and in-kind donors with the ability to display a limited amount of literature or small promotional items on a table near the registration desk at Keystone Symposia meetings. Financial donors at certain levels can also insert literature into delegate bags and are featured on a recognition board at the specific meeting(s) they have chosen to support. Literature placed by organizations that are not current supporters will be removed until the meeting participant who placed it can be contacted.
Please contact the following Keystone Symposia staff if you are interested in displaying literature at our meetings and becoming a donor:
Financial support
(e.g., corporations, foundations)
Melissa Carrera, Assistant Director of Development
Phone: 970.262.2679 Email: melissac@keystonesymposia.org
In-kind support
(e.g., publishers, societies/associations, conference organizers)
Yvonne Psaila, Director of Marketing and Communications
Phone: 970.262.2676 Email: yvonnep@keystonesymposia.org
Nonprofit, academic and government institutions may post a flyer about grant and job opportunities or upcoming events of interest on the bulletin board in the registration area. Please see a Keystone Symposia on-site representative if you need help with this or have questions while at the conference.
Meeting Room Policy No video equipment, cameras, audio equipment or any other type of recording device will be allowed in the meeting rooms or poster sessions. While we do not prohibit laptop computers, cell phones and PDAs, they must not be used for recording and should be operated in "silent" mode out of consideration for speakers and other conference attendees.
Attendees will be required to wear name badges for access to meeting sessions. Due to problems we have encountered at some meetings, we will be performing random badge checks. Attendees without badges will be turned away from the session.
Please note that spouses traveling with registered conference attendees are not permitted inside the sessions unless they pay the registration fee. However, they are welcome to attend evening receptions. They may attend breakfasts upon payment of a nominal daily fee.
Harassment Policy Keystone Symposia is committed to maintaining a positive and respectful environment at its meetings. To this end, we ask and expect attendees to assist in ensuring that the meetings are free of harassment, sexual or otherwise, including reporting any instances of improper conduct to us. Keystone Symposia expects attendees to conform their conduct at these meetings to the policies and procedures of their employing institution or company. If we learn of improper conduct by an attendee, we will take appropriate action, including reporting such conduct to the attendee’s employing institution or company and barring the attendee from participation in our meetings.
Nondiscrimination Policy Equality of opportunity is of utmost importance in the pursuit of scientific discovery and collaboration. Keystone Symposia therefore strives to provide appropriate and effective services without discrimination on the basis of an individual's geographic place of residence, national origin, race, color, gender, sexual orientation, religion, political views, marital status or other criteria protected by US law. It will thoroughly investigate and address any breaches of this policy.
Privacy Policy Keystone Symposia is committed to protecting the privacy of its website visitors and meeting attendees. Keystone Symposia collects personal information when individuals register for our meetings and upon a visitor’s request to subscribe to newsletters and meeting announcements (both print and online). Information that our visitors and attendees provide or that is derived from internal website tracking is not sold, rented or shared with any third-party individual or organization. Once on our mailing lists, individuals always have the option of unsubscribing so that they no longer receive all or certain types of our communications.
By participating in a Keystone Symposia meeting, attendees acknowledge that their name and photograph may be published in a limited fashion in materials produced by Keystone Symposia. For example, to make the meeting a more valuable experience for all involved, attendee names and institutions are listed on our website in a secure section accessible only by attendees of the same meeting. Attendee names and contact information are also listed in the meeting Abstract Book. Other than in the Abstract Book in this fashion, we will not disclose attendee contact information, even to other attendees. Photographs of meeting interactions taken by Keystone Symposia may occasionally be used in our marketing literature.
For our full privacy policy, please click here.
If you have any further questions or comments about our privacy policy, please send your feedback to info@keystonesymposia.org.
|
