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Privacy Policy
The Keystone Symposia is committed to protecting the privacy of its visitors. Information that our visitors provide or that is derived from internal website tracking is not sold, rented or shared with any individual or organization. Personal Information: The Keystone Symposia collects personal information upon a visitor's request to subscribe to newsletters, announcements and our mailing list. The information provided is not sold, rented or shared with any individual or organization. If you have any further questions about our privacy policy, please send your feedback to info@keystonesymposia.org
Science Writers' Policy
Keystone Symposia policy for journalists and other science writers Keystone Symposia recognizes that presenters of scientific data may have reasons for not wanting to have early results reported to the general public prior to peer review. We also recognize, however, that raising the public's level of science knowledge is essential for appropriate scientific input into public policy and decision making by political leaders, which is in everyone's best interest. Thus we encourage and will try to facilitate interactions between the scientists attending our conferences and the media. We ask both to be understanding when considering each other's objectives, and the overarching goal of raising science literacy worldwide. Keystone Symposia welcomes members of the scientific and general media at our meetings. Due to the costs of providing meals and other facilities, registration and the payment of the regular registration fee is required. Keystone Symposia may be able to give some consideration to journalists from non-profit organizations, as well as to journalists who wish to attend the meeting for just one day. Journalists must abide by Keystone Symposia's long-standing policies for all attendees, which forbid recording or photography during the sessions, unless given prior permission. Photographs are available on request. Keystone Symposia does not require our presenters to submit papers, nor do we record or transcribe our sessions. Speaker Abstracts are available in the Abstract Book and meeting program provided to each registrant. We ask that all journalists gain consent for quotations directly from our speakers and authors. Keystone Symposia will provide assistance to journalists to directly contact our speakers and abstract authors. We can prearrange interviews with specific meeting organizers, speakers, authors, or Keystone Symposia staff. Keystone Symposia provides a venue for scientists to come together and share their ideas with each other in a relaxed setting. While we wish to accommodate members of the press, we ask that all members of the media respect our mission, and the freedom we allow our scientists to discuss their work in a protected and informal environment. If you have any questions regarding the above opportunities, please contact Yvonne Psaila, Director of Marketing & Communications, yvonnep@keystonesymposia.org , 970-262-1230 ext. 111.
Exhibitors' Policy
Keystone Symposia policy on display materials A display table is provided at each meeting for the conferee's convenience. Due to increases in the amount of promotional materials received by Keystone Symposia, priority for display space will be given to Keystone Symposia sponsors and donors. Display of all promotional materials must be coordinated through the Marketing & Communications Department. Please contact our Director of Marketing & Communications, Yvonne Psaila, by email: yvonnep@keystonesymposia.org or by phone: 970-262 1230 ext. 111. Keystone Symposia staff will not display promotional materials received without prior approval or notice. Exhibitor's booths are not permitted at Keystone Symposia meetings. Please be aware that some locations, especially those outside the United States, will require payment of handling and/or customs and duty fees. Display materials may be shipped directly to the conference site. For shipping addresses and appropriate quantities for specific meetings, please contact our Director of Marketing & Communications, Yvonne Psaila.
Meeting Room Policy
Keystone Symposia policy on Meeting Rooms and Sessions No video equipment, cameras, audio equipment or any other type of recording device will be allowed in the meeting room or poster sessions. You will be required to wear your name badge to be allowed into meeting sessions. Due to problems we have encountered at some meetings, we will be performing random badge checks. If you do not have your badge, you will be turned away from the session.
Harrassment Policy
Keystone Symposia is committed to maintaining a positive and respectful environment at its meetings. To this end, we ask and expect attendees to assist in ensuring that the meetings are free of harassment, sexual or otherwise, including reporting any instances of improper conduct to us. Keystone Symposia expects attendees to conform their conduct at these meetings to the policies and procedures of their employing institution or company. If we learn of improper conduct by an attendee, we will take appropriate action, including reporting such conduct to the attendee's employing institution or company and barring the attendee from participation in our meetings.