About Arusha International Conference Centre (meeting only)

Arusha International Conference Centre (meeting only)
Arusha International Conference Centre (meeting only)
P. O. Box 3081
Arusha,
Tanzania
Fax: 255 27 250 6630
www.aicc.co.tz
Elevation: 4592 ' (1400m)

Meetings at This Location

Arusha town is located midway between Cairo and Capetown. The town is situated at the foot of Mount Meru , the second highest mountain in Tanzania, (5,000m high) next to mountain Kilimanjaro which is 75Km to the East. Arusha Town is the hub of the Northern tourist circuit comprising spectacular Tourist attractions such as Ngorongoro Conservation Area, Serengeti, Lake Manyara , Tarangire, Arusha and Kilimanjaro National Parks.An hour's flight takes you to the Spice Islands of Zanzibar. Furthermore, it intersects the Great North Road from Cape Town to Cairo . This is where the Arusha International Conference Centre (AICC) and the headquarters of the East African Community are located.

For more information about Arusha, please click here.
  • Tip #1: While a yellow fever vaccination certificate is not currently required for entering Tanzania, it is highly recommended that visitors have a yellow fever vaccination – the rules change regularly and it is advisable to have the vaccination and carry the certificate with your travel documents. Please take time to consult your physician and read the malaria and other health recommendations on the website of the Centers for Disease Control, www.cdc.gov/travel, for Tanzania. Both yellow fever and malaria prophylactics require planning in advance and you are well advised to make these arrangements well ahead of your date of travel. Anti-Malaria medication should be taken. Amongst the top ten diseases in Arusha, Malaria is number one.
  • Tip #2: To locate an Embassy near you visit http://embassyinformation.com/ or http://www.tanzania.go.tz/embassies.htm
  • Tip #3: For Visa and Entry information visit http://projectvisa.com/countryinfo.asp?countrycode=tz.
    • Passports must have at least 2 blank adjacent pages in the visa section of your passport (this does not include the endorsements section of the passport).
    • Passports must be valid for 6 months beyond date of departure from East Africa.
    • Visas are required by most visitors to Tanzania and range from approximately GBP 50.00 for UK citizens to approximatly USD 100.00 for North American citizens – for single and multiple entry visas.
    • While for many nationalities visas can be purchased on entry, you are advised to avoid the long lines and problems which may arise on entry, and apply for your visa beforehand. For those applying for a business visa - download the invitation letter to include with your application.
    • Where travel to Kilimanjaro via Nairobi Kenya requires an overnight stay in Nairobi, a 24 hour Kenya visa is available on entry at a current cost of US $25.00.
    • For some countries, visas may not be purchased on entry and must be applied for well in advance of date of departure. PLEASE CHECK CURRENT VISA REGULATIONS WITH YOUR LOCAL AUTHORITIES!

Shuttle Information: Shuttles will be provided between your hotel and all meetings and events. For getting around otherwise, local taxis are available – check with your hotel concierge or reception desk before securing taxi services. Check the fares and negotiate in advance.

Tips/Other Notes: Money/Currency/Banking:

  • The Tanzanian shilling (Tsh) is the main unit of currency. You may not import or export Tanzanian shillings, so remember to change any notes back into your currency before leaving Tanzania as it will not be possible to do so once you have left the country.
  • You will find that small denominations of US Dollars will be useful. $100 bills are usually not accepted.
  • Old, worn US dollar notes are often not accepted. US dollar notes printed before 2001 will not be accepted.
  • Travelers checks are not widely accepted in Tanzania.
  • Money can be changed at local foreign exchange bureaux in Arusha, where you will find rates are usually more attractive than at most hotels.
  • For up to date currency exchange rates see www.xe.com.
  • Credit cards (Mastercard and Visa) are accepted in most hotels and established restaurants.
  • You will probably not be able to draw cash against your credit card here – so it is suggested that you carry low denominations in cash. Higher denominations are usually not accepted in notes or travelers checks.
  • Do not change money with money changers who approach you on the street.
  • Banking hours: Usually Monday to Friday from 9am to 3:30pm and Saturday from 9am to 11:30am.

Language:
While Swahili is the official language, English is widely spoken in cities and towns.

Time:
In October, Arusha is:
3 hours ahead of GMT
7 hours ahead of Eastern Standard Time
10 hours ahead of Pacific Standard Time
6.5-7.5 hours ahead of Australia Time

Electricity:
240 volts – 50/60 cycles AC. Plugs are square, 3-pin plugs. Power supply can be unstable and surges are common. Do not be alarmed if electricity goes off unexpectedly, it is likely to be restored relatively quickly or emergency power or generators will be activated. Please bring your own convertors – you will not find these available in Arusha.

Telephones:
Vodacom, Zain, Tiogo and Zantel mobile networks are available in Arusha. Local sim cards can be purchased in most shops in Arusha. Telephones are available in all hotel rooms at hotel rates. Blackberry and mobile/cell phones work well.

Tipping:
Tipping is not obligatory but always appreciated for good service. 5% to 10% on restaurant bills. Tsh 1000 (average current exchange rate approximately $1 = Tsh 1,3000) is the average tip for a porter or for small services.

Smoking:
Non-smoking rules are not strongly followed in many public areas and facilities. While we are making every effort to provide non-smoking rooms in meeting lodgings, non-smoking rooms cannot be fully guaranteed.

Safety and Security:
Tanzania is predominantly safe and peaceful. Crime levels are low. However, common sense precautions are necessary for a trouble-free stay. Whenever possible, do not walk alone at night – confine your walks to well lit streets that are known to be tourist friendly. Beggars and street children are common in Arusha. Grab and run incidents, while rare, have been known to take place, especially at night in the less populated areas of town. Keep valuables locked in hotel safes and do not leave bags or purses unguarded, wherever you are. Mobile phones and laptops should not be left unattended at any time.

Important Additional Information: Hotels in Arusha have been selected for their proximity to the AICC, range of pricing to suit most budgets, and acceptable standards of operation. Accommodation is limited and you are requested to indicate your first, second and third choices on the lodging registration form. We will do our best to accommodate your first choice, but urge you to book immediately to avoid disappointment.

We refer to websites for the selected hotels below, but it is important to note that hotels that are advertised as 5-star will not be 5-star by international standards – you can expect a 3 or 4 star standard at most. In a country and continent where the pace is slow and services are limited, be patient and anticipate a different level of service than you would expect in developed cities.

While we are making every effort to provide non-smoking rooms in meeting lodgings, non-smoking rooms cannot be fully guaranteed. Where fitness centers are indicated, gym equipment will not likely be of a high standard and variety of equipment will be limited.

For a detailed map of Arusha including lodging locations, please click here.





Clothing Note: Dress for all meeting sessions and evening events is casual. A light, casual sweater or jacket may be required for cooler evenings. We recommend flat shoes or low heels – sidewalks and pathways are uneven and even in the centre of town, sidewalks are not always evenly paved. Some Tanzanians are offended by revealing clothing (very short shorts, etc.).

Special Needs

Disabilities

Scientists with disabilities are welcome and encouraged to participate in Keystone Symposia meetings.

Please contact Keystone Symposia Attendee Services at +1 970-262-1230 or by email at info@keystonesymposia.org for accessibility information and additional information regarding special services, such as:

  • Free registration to assistants or companions needed for note-taking or personal care.
  • Preferred lodging options for persons with limited mobility.
  • Assistance locating the most optimal handicapped-accessible lodging.

In some cases, accommodations for individuals with disabilities are limited so attendees are encouraged to make arrangements well in advance of the meeting.

Dietary Restrictions

If you have special dietary restrictions (i.e., kosher, gluten-free, etc.) please contact Keystone Symposia Attendee Services at +1 970-262-1230 or by email at info@keystonesymposia.org.

If possible, please try to contact us at least two weeks before the meeting starts so we may make arrangements with the resort or conference center.

NOTE: Vegetarian options are available at Keystone Symposia meal functions, so you do not need to contact us.

Contact Keystone Symposia