Job Title: Office Administrative Assistant
FLSA Status: Non-Exempt – Full-time 40/hours/week
Prepared By: Human Resources
Prepared Date: October 1, 2017
Position Held By:
The Office Administrative Assistant will be responsible for compiling, processing and maintaining accounts payable records and will perform various administrative tasks while supporting the Chief Financial Officer and accounting staff, Director, Diversity Life Science Programs and Senior Director, Communications.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Diversity Support Administration
· Communications/Digital Media Support Administration
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Associates degree (A.A) or equivalent from a two year college or technical school; or two to five years Accounting or Bookkeeping experience and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to use Microsoft excel and word effectively.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and distance vision.
Ability to work with team members and coworkers in a positive, supportive, efficient and friendly manner. Strong work ethics that support willingness to handle multiple task with efficiency and accuracy.