About Us

The health and safety of Keystone Symposia meeting participants and staff remains our top priority. We periodically review our COVID-19 policies to ensure alignment with public health recommendations and local guidelines. The current policies apply for in-person meetings for 2025.

Vaccinations and masking: We no longer require evidence of COVID-19 vaccinations for attendance at our meetings, but we strongly recommend that our participants be fully vaccinated. Masks are not required but recommended in all indoor public/shared spaces within the conference venue. To ensure the safety of our attendees, we ask that everyone tests themselves prior to the meeting and that you bring COVID-19 test kits and masks with you.

Travel and testing: Participants are responsible for ensuring compliance with any local requirements for travel (including proof of vaccination) and testing for COVID-19 infection. If you are unable to travel, please consider taking advantage of our On Demand offerings to view our conferences virtually.

Participants should contact us at info@keystonesymposia.org with any questions regarding these policies or for up-to-date health and safety information for specific conference venues.

Keystone Symposia is committed to maintaining a positive and respectful environment at its conferences and other events. We expect participants in our events to engage in constructive and professional discussion, in which all are valued for their scientific contributions and work. We value each participant at our meetings, and desire that no one should be subjected to harassment while involved in our events.

For purposes of this policy, harassment means unwelcome and offensive comments or behavior directed to the participant's sex, race, color, national origin, religion, sexual orientation or gender identity, disability, or other status protected under applicable law. Harassment can include, for example, unwelcome attention, comments or jokes that focus on gender differences or sexual topics and that distract from the professional topics under discussion, unwelcome advances or requests for dates or sexual activities, and the use of language or images that demean or degrade persons of particular gender, racial, ethnic, religious or national identity.

To this end, we expect all participants to support these values and to avoid harassment of others participating in our conferences and other events, and to assist in ensuring that Keystone Symposia events are free from harassment of any kind, including reporting any instances of harassment directly to the Dr. James Baumgartner CEO at jamieb@keystonesymposia.org and/or Terry Sheppard, CSO at terrys@keystonesymposia.org. Anyone who has experienced harassment, or who has witnessed such behavior, should notify one of the above persons as soon as possible.

Persons who act contrary to these values and expectations may be warned or asked to leave the event in which the behavior occurred, may be excluded from access to Keystone Symposia conferences and/or other events, and/or may be subject to other disciplinary or corrective action, at the discretion of Keystone Symposia.

Equality of opportunity is of utmost importance in the pursuit of scientific discovery and collaboration. Keystone Symposia therefore strives to provide appropriate and effective services without discrimination on the basis of an individual's geographic place of residence, national origin, race, color, gender, sexual orientation, religion, political views, marital status or other criteria protected by US law. It will thoroughly investigate and address any breaches of this policy.

Those submitting abstracts for publication on the Keystone Symposia mobile app must attest to the following statement:

“As the submitting author, I attest to the integrity of the data and experimental methodologies used. I have given all abstract authors the appropriate credit and secured the necessary permission from the institution(s) and authors listed. I have notified all abstract authors of this submittal.

I grant Keystone Symposia the right to publish my abstract on their secure mobile app, which is viewable to registered attendees only.”

Keystone Symposia requests that authors reserve unpublished data for presentation during the conference, prior to releasing publicly. Once unpublished data has been presented to conference attendees, authors are welcome to share their work with the broader scientific community. Speakers and poster presenters are welcome to announce the acceptance of their work for presentation on the meeting program prior to the conference.

Please note that the research presented at our meetings is owned solely by the author(s) of that work and/or institutions they may be affiliated with, and thus, the decision to share any data is ultimately up to the authors regarding timing of release.

Journalists/editors are welcome to contact authors prior the conference to discuss an author’s work, but must respect the wishes of the author as to when unpublished content may be released, as per our media policies.

Keystone Symposia supports the broad dissemination of research and is happy to help promote any announcements related to presentations at our conferences on social media. Tag us on Twitter: @KeystoneSymp and use the meeting hashtag, and we will retweet your announcement!

Copyrighted Materials: Keystone Symposia recorded sessions are copyrighted materials. Conference sessions, presentations or segments of thereof, may not be recorded, published, or otherwise reproduced without the permission of Keystone Symposia and the presenting author. Elements of posters, such as a figure, table or summary statement, presented at Keystone Symposia may only be published with the express written permission of the author. The data themselves are the property of the authors and study sponsors.

Please direct any questions or concerns about our embargo policy to the communications team at info@keystonesymposia.org.

Keystone Symposia recognizes that presenters of scientific data may have reasons for not wanting early results reported to the general public prior to peer review. We also recognize, however, that raising society's level of science knowledge and awareness is essential for appropriate scientific input into public policy and decision-making by political leaders, which is in everyone's best interest. We therefore encourage and will try to facilitate interactions between the scientists attending our conferences and the media. We ask both to be understanding when considering each other's objectives and the overarching goal of raising science literacy worldwide. If approached with sufficient advance notice, Keystone Symposia can provide assistance to journalists to contact our speakers. We can prearrange interviews with specific meeting organizers, speakers, authors or Keystone Symposia staff.

We ask that all writers attending a Keystone Symposia conference gain approval from a speaker or poster presenter prior to quoting or publishing that individual's scientific results. This policy applies whether you are a professional writer/journalist or a non-journalist blogging about the conference or otherwise sharing information among a group of individuals.

Audio, still photo and video recording by any device (e.g., cameras, laptops, PDAs, cell phones, watches) is strictly prohibited during the sessions, unless in certain circumstances when prior permission must be obtained from Keystone Symposia. Photographs taken by Keystone Symposia may be available on request.

Keystone Symposia welcomes members of the scientific and general media at our meetings. Due to the costs of providing meals and other facilities, registration and the payment of the regular registration fee are required. Keystone Symposia may be able to give some consideration to journalists from non-profit organizations, as well as to journalists who wish to attend the meeting for just one day. Such inquiries and arrangements should be made in advance.

Keystone Symposia does not require our presenters to submit papers, nor do we transcribe our sessions. Speaker abstracts are available to attendees in our secure mobile app.

Keystone Symposia provides a venue for scientists to come together and share their ideas with each other in a relaxed setting. While we wish to accommodate members of the press, we ask that all members of the media respect our mission and the freedom we allow our scientists to discuss their work in a protected and informal environment. If you have any questions regarding the above, please contact Nathan Straubel, Digital Marketing Manager.

Keystone Symposia provides financial and in-kind donors with the ability to display a limited amount of literature or small promotional items on a table near the registration desk at Keystone Symposia meetings. Literature placed by organizations that are not current supporters will be removed until the meeting participant who placed it can be contacted.

Please contact the following Keystone Symposia staff if you are interested in displaying literature at our meetings and becoming a donor:

Financial Support
(e.g., corporations, foundations)
Development Office
Phone: +1 970-262-2660
Email: development@keystonesymposia.org

In-kind Support
(e.g., publishers, societies/associations, conference organizers)
Shannon Weiman, Director of Program Development & Scientific Communications
Email: shannonw@keystonesymposia.org

Nonprofit, academic and government institutions may post a flyer about grant and job opportunities on the bulletin board in the registration area. Please see a Keystone Symposia on-site representative if you need help with this or have questions while at the conference.

No video equipment, cameras, audio equipment or any other type of recording device will be allowed in the meeting rooms or poster sessions, unless arranged by Keystone Symposia. Keystone Symposia may hold workshops that are recorded and made available to the general public. In these cases, announcements will be made at the event. While we do not prohibit laptop computers, tablets and cell phones, they must not be used for recording and should be operated in "silent" mode out of consideration for speakers and other conference attendees.

Attendees will be required to wear name badges for access to meeting sessions, meals and receptions. Due to problems we have encountered at some meetings, we will be performing random badge checks. Attendees without badges will be turned away from the session.

Please note that spouses traveling with registered conference attendees are not permitted inside the sessions unless they pay the registration fee. Spouses and children may pay a reduced registration fee to attend meals and receptions. Please register guests in advance.

Keystone Symposia is committed to protecting the privacy of its website visitors and meeting attendees. Keystone Symposia collects personal information when individuals register for our meetings and upon a visitor's request to subscribe to newsletters and meeting announcements (both print and online). Information that our visitors and attendees provide or that is derived from internal website tracking is not sold, rented or shared with any third-party individual or organization. Once on our mailing lists, individuals always have the option of unsubscribing so that they no longer receive all or certain types of our communications.

By participating in a Keystone Symposia meeting, attendees acknowledge that their name and photograph may be published in a limited fashion in materials produced by Keystone Symposia. Attendee names and affiliations are posted in our secure mobile app and accessible only by attendees of the same meeting. Other than in the mobile app in this fashion, we will not disclose attendee contact information, even to other attendees. Photographs of meeting interactions taken by Keystone Symposia may occasionally be used in our marketing literature.

For our full privacy policy, please click here.

If you have any further questions or comments about our privacy policy, please send your feedback to info@keystonesymposia.org.

Those registering for Keystone Symposia meeting must agree to the following statement:

“I agree that I am undertaking participation in Keystone Symposia events as my own free and intentional act. Once registered, I agree not to allow any other individual to participate in my place. Travel, Visas, Health. I understand that it is my responsibility to be aware of any travel restrictions, visa requirements or health issues that may affect my participation and affirm that, knowing these, I am able to participate in Keystone Symposia events. Release of Liability. I affirm that, while participating in Keystone Symposia events, I am responsible for my own well-being. I am aware there is a risk that I may experience possible serious personal injury or illness, economic loss, or property damage as a result of my participation in these events, such as from defects in facilities, equipment, or food, adverse weather, or accidents while traveling. In exchange for the privilege of participating, I assume all such risks arising out of my participation, and I also release, agree to indemnify, and hold harmless, Keystone Symposia, and its employees, directors, agents, successors and assigns from all claims and lawsuits arising out of such injury, illness, or damage. Photos and Recording. Keystone Symposia may photograph, record or film the interactions at its meetings and reproduce the resulting content in educational, news or promotional material, whether in print, electronic or other media, including the Keystone Symposia website and social media. By participating in a meeting, I grant and assign to Keystone Symposia the right to use this content for such purposes. All content so used becomes the property of Keystone Symposia. Keystone Symposia may hold workshops that are recorded and made available to the general public. In these cases, announcements will be made at the event. Speakers will have the ability to opt out of such workshops if they desire. Terms of Use and Policies and Procedures. I have read, understand, and consent to Keystone Symposia's Terms of Use and Policies, at (Terms of Use) and (Policies), and will comply with all such requirements. My registration affirms that I have read, understand and agree with all the above statements.”