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Scientific Organizers: Linde Meyaard, Jonathon D. Sedgwick, Carla V. Rothlin, and Alex McCarthy
Important Travel and Transportation Information
Air Transportation
Ground Transportation
PLEASE NOTE - When booking your flight, check the shared shuttle schedule to see if there is an available shuttle that works with your flight times. If you book a flight with a late arrival or early departure, you may need to look into staying near the airport the night before departure, searching for other shuttle companies or booking a private shuttle. See the Shuttle Schedule for the most up to date schedules.
Summit Express offers our attendees a 10% discount and have expanded shuttle times. You can either use the link below, which automatically applies the discount, or call the office and use the group code: SYMPOSIA. 1-970-668-6000.
Avis provides car rental discounts to Keystone Symposia attendees. To book by phone at the discounted rate, call 800-331-1600 and provide the Avis Worldwide Discount (AWD) number: T487899. TBD booking link. The Fall 2026/2027 discount will be negotiated and posted soon.
Fines - During the months of October-May, motorists driving with inadequate equipment during a Passenger Vehicle Traction or Chain Law could be fined more than $130. If a motorist blocks the roadway because they have inadequate equipment during a Passenger Vehicle Traction or Chain Law, they could be fined more than $650.
For more information, click here.
Embassy & Visa Information
Due to the constantly changing nature of travel, we urge people to research their own travel requirements. This includes Passport and Visa requirements, documentation for re-entry into country of residence and any other identification needed. Please allow sufficient time in advance of the meeting for processing of all necessary documentation.
Be sure to confirm air and hotel arrangements at least 24 hours in advance of departure. As a reminder, never leave your wallet and passport unattended while traveling, and have photocopies of all identification and credit cards in case of theft or loss.
If you require a visa to enter the U.S., please check with your local U.S. Embassy or Consulate to obtain the necessary documentation as soon as possible.
For U.S. Visa information, click here.
To locate an Embassy near you, click here.
***ESTA – Electronic System for Travel Authorization***
Are you visiting the United States from a Visa Waiver Program (VWP) country and currently do not possess a visitor's visa? If so, you will need to complete an official ESTA application by clicking here. You can apply for this for just yourself, or a group of travelers. (To figure out if you are from a VWP county, click here.) In order to complete the application, you will need a valid passport from a VWP country, a valid credit card or PayPal to pay the application fee of $40.27. See website for more information and requirements. If a ESTA is denied, the fee is $10.27.
The application generally takes about 15-20 minutes to fill out and you can check the status of the application by visiting the same site you applied at. Please complete the application at least 2 weeks-72 hours before your scheduled arrival date into the United States. ESTAs are normally valid for 2 years unless you receive a new passport or other important information changes.